Administrative & Finance Assistant (part-time)

The Walk Agency – Melbourne or Sunshine Coast (On-site)

The Walk Agency is a growing integrated marketing agency, and we’re looking for a capable, organised Administrative & Finance Assistant to help keep the wheels turning smoothly – and the numbers accurate.

This role exists to take day‑to‑day admin and light finance tasks off the team, where possible, so they can focus on growing the business, while you help ensure the agency runs smoothly, efficiently and profitably.

We think this could be a great opportunity for a return‑to‑work parent or anyone who wants meaningful, interesting work that fits around life, not the other way around.

The role

Title: Administrative & Finance Assistant
Type: Part-time (minimum 2 days per week)
Location: On-site in either:

• Melbourne office, or
• Sunshine Coast office

We’re flexible on how the days and hours are structured. School hours are absolutely fine if that’s what works for you. We also respect clear boundaries – when you’re off, you’re off.

You’ll be the go‑to person for general agency administration, plus light financial and project admin across jobs and the business. You’ll work closely with the founders and senior team, becoming a trusted, reliable presence in the agency.

What you’ll be doing

General agency administration

• Managing inboxes, calendars and meeting scheduling for the founders where needed
• Preparing and formatting documents, reports and presentations
• Maintaining digital filing systems and shared drives
• Coordinating office supplies, mail, couriers and general office logistics
• Supporting HR and admin tasks such as keeping staff records up to date, onboarding documentation, and training and admin schedules
• Following up on action items and keeping simple checklists and logs so things do not fall through the cracks
• Liaising with suppliers, partners and occasional contractors

Time recording and financial accuracy

• Keeping an eye on timesheets and time recording – checking they are up to date and complete, and following up on any gaps
• Helping ensure project time and costs are recorded accurately so we can understand job profitability and performance
• Updating simple spreadsheets or systems so financial and project information is accurate, current and easy to understand
• Assisting with preparation and processing of client invoices
• Tracking and organising receipts and staff expenses
• Helping with cost administration for projects (for example logging quotes, POs and costs against jobs)
• Assisting with basic reconciliation tasks and preparing information for our bookkeeper or accountant

Efficiency, insight and smoothing out problems

• Spotting small issues early (missing information, incorrect coding, overdue items) and helping to resolve them before they become bigger problems
• Suggesting and helping implement simple process improvements that make admin, finance and project workflows smoother
• Helping us build better financial intelligence – clearer, more reliable information so we can make smarter decisions about clients, projects and resourcing

Your job is not to “do the books” end to end, but to sit at that helpful intersection between admin, projects and finance: keeping things organised, accurate and on time so the agency can run at its best.

About you

You will likely be someone who:

• Has experience in administration, office coordination, accounts admin or a similar support role
• Is comfortable with numbers and detail – you are happy working with invoices, expenses, time recording and spreadsheets
• Is highly organised, reliable and proactive: you like to see what needs doing and quietly get it done
• Communicates clearly and professionally, both in writing and in person
• Learns new systems quickly and is happy to work with online tools
• Enjoys being the steady hand in the background that keeps things running smoothly

Experience in a creative, marketing or digital agency environment is a bonus, but not essential.

Flexibility and work environment

We are deliberately designing this as a part-time, flexible role:

• Minimum 2 days per week
• Hours can be structured around school hours or other commitments
• On-site in our Melbourne or Sunshine Coast office – we value in-person collaboration and support, especially for this kind of role
• Clear, agreed working hours – no expectation to stretch into evenings or weekends
• Potential to evolve the role as the agency grows (more hours, added responsibilities, or a more defined finance or project support focus if that is of interest)

Why work with The Walk Agency?

• Work closely with the founders and have a visible impact on how the business runs
• Help improve the financial clarity and operational efficiency of a growing agency
• Join a small, supportive team that values honesty, initiative and collaboration
• Do meaningful, varied work that uses both your organisational skills and your comfort with numbers
• Enjoy genuine flexibility, with a role designed to support work–life balance

How to apply

If this sounds like you, we would love to hear from you. Please send:

• Your CV, and
• A short cover note telling us:
  • Why this role appeals to you
  • How many days and hours you are ideally looking for
  • Whether you would be based in Melbourne or Sunshine Coast

N.B. Australian work rights must be held at the time of application.

Apply now